Telepresence Scheduling Can Be Smooth and Easy

Telepresence scheduling can be pretty easy if everyone stays on the same page. Many companies that offer telepresence meeting rooms have online booking software so you can visit their site and choose the date and room you want to meet in. This software will also let you cancel the meeting as well.

Additionally, you'll be able to invite participants, submit and modify details of the meeting and set privacy preferences through the use of the software system as well. This can usually be done for up to 2 months before the time of the meeting and if you want to book a time further into the future, this may take specific instructions from their helpline to lock it in. Remember, for all telepresence meetings there must to 2 different rooms booked. These facilities are not for single group meetings.

Many telepresence companies have tried to accommodate their customer's needs by providing as many different rooms in as many different locations around the world as possible. This means there will be meeting rooms available that are in a building the telepresence company does not own. When this is the case, you'll need to speak with someone on the phone to make sure the room is booked properly.

When booking a room online, you'll need to pull up the calendar of events at the telepresence facilities so you can book the room at an available time. However, if you want to keep the name of the company and any individuals connected with the meeting private, you can select an option to do so. That way the room will be marked as booked on the public calendar, but no one will know who has booked the room.

If you meet regularly at a telepresence room then you can select a recurring appointments option. There are also possibilities to book the rooms for usually a minimum of an hour or two all the way up to a full day event and even 24 hrs.

There are also specific calendar settings within the settings themselves. If the meeting is marked as private or has a limited number of participants, then anyone who wants to see the calendar for these events must have permission to access that calendar. However, this changes when a conference room is booked. Conference rooms are usually booked under global access calendar scheduling especially if the conference room is at a proxy location.

Much of this type of scheduling is contingent upon the availability of everyone invited to the meeting. They must all be available at the time the meeting is due and within the proximity of the location. The logistics of getting people to the telepresence meetings at the correct time can be the biggest hurdle. Once everyone has arrived though, the meetings tend to go off without a technical glitch. Telepresence technology is advanced and with a responsible company running the facility you should be able to hold productive and distraction-free meetings every time you book the rooms!